As used herein, the terms “Tilson,” “we,” “our” and “its” when referring to Tilson, Inc. and its related companies are used only for convenience and should not be interpreted otherwise.
What information does Tilson collect?If you are an employee or client of Tilson, we collect and maintain a variety of personal information about you and, if applicable, your company and employees. This information may be collected through the New Employee Onboarding Portal, Benefits Enrollment Portal, Prism or through paper forms submitted by you. For employees, the information we maintain may include, among other things:
- your name, your phone number and address (street and e-mail)
- age, marital status and occupation
- information about your job history and employment status
- information about your salary and benefits, including health benefits, your time off, your retirement plans, your social security or taxpayer identification number
- your recruiting and training history
- information about your family members such as their names, addresses and social security numbers
We may make some or all of this information available for your or your worksite employer's use on the Tilson Service Center. For clients, examples of this information include:
- your location
- your number of worksite employees
- the gross payroll of worksite employees assigned to your location
- your SIC codes
- information about insurance and other benefit plans
Depending on the use that you make of Tilson’s websites, we may also collect information included in your resume.
What is this information used for?We use your personal information in the course of your employment or client relationship with Tilson. Among other things, we use this information to provide you with the services available on the Employee Self-Service Portal. For example, we allow you to edit and update personal information online and allow you to download forms that have been pre-populated with your personal information. We also use your information for other things which may include, but are not limited to, the following:
Tilson uses your personally identifiable information to communicate with you in the course of your employment or client relationship.
Information is collected from applicants in order to hire the best qualified applicants and to comply with applicable employment laws, this may include background check consent authorization.
We may also use a session cookie which is not placed on your hard drive. A session cookie is a piece of identification between your browser and our server that keeps track of certain session information. This cookie will disappear when the session expires or you close your browser.
Other General Information.
If you send us your resume, we use that information to assist you with job placement. Tilson may also collect the name of the domain from which you access the Internet (e.g., Indeed, Google, etc…); the date and time you access Tilson's websites; and the Internet address of any website from which you link directly to Tilson's websites; as well as collecting and storing other information in a user’s log file. A user’s log file tells Tilson where a user comes from when entering an Tilson website; which part of the Tilson website the user visits as well as where the user goes when leaving the Tilson website; and how much time the user spends in the Tilson websites. In addition, Tilson may collect e-mail addresses and other personal information from persons who are not current employees or clients of Tilson.
With whom is this information shared?Tilson shares personal information only as described below:
Your Worksite Employer.
If you are an employee, most of your personal information is also available to your individual worksite employer. However, Tilson does not provide information regarding your physical and/or mental health to any third party for any purposes, unless compelled by a governmental or legal authority.
Governmental Authorities, Compliance with Law and Protection of Tilson and Others.
We provide information to governmental authorities when we believe we are required to do so by law (for example, we report information regarding your compensation and withholding to the U.S. Internal Revenue Service and state taxing authorities). Tilson will also provide personally identifiable information to third parties if compelled to do so by a governmental or legal authority whom we believe has the authority to do so, or, as necessary in our judgment, to protect Tilson's rights or the rights of third parties.
Other Tilson Companies and Third-Party Contractors.
We may share your information among related companies of Tilson, even if the related company is not a party to your client service or employment agreement. Additionally, we may from time to time transfer our database of employee information to a third-party contractor who provides employment verification services on behalf of Tilson. Such third-party contractors are contractually bound to hold all such information in confidence and agree not to share such information with any parties other than Tilson.
Benefit Plan Providers.
Tilson will also provide personally identifiable information to its third-party benefit providers in conjunction with the administration of its benefit plans.
If we believe it is necessary to respond to an apparent medical emergency, Tilson may disclose selected employee information.
Change in Control.
As Tilson continues to develop its businesses, it may sell various aspects of its business. If Tilson sells a portion of its business, it will transfer personal information associated with that business as part of such a sale. Also, in the unlikely event that Tilson or substantially all of its assets are acquired, personal information regarding employees and clients will be one of the transferred assets.
What access do you have to information you provide?You have access to much of your personal information through the Employee Self-Service Portal, where you can view and update most of the personal information we maintain.
Security MeasuresTilson makes access to your personally identifiable information subject to certain security measures, including technological controls such as "firewalls." No data transmission over the Internet can be guaranteed to be 100% secure, so while Tilson strives to protect your personal information, we cannot ensure or warrant the security of any information that you transmit.
Disclaimer of responsibility for Privacy & Legal Policy and content at linked sitesTilson’s websites may provide you with links to other websites. We are not responsible for those sites and cannot control the use of information that you submit once you reach those sites, nor can we control the content of what is offered on those sites or on links from those sites. You should contact such third-party websites directly to determine their privacy policies.
Use of information from third partiesWe may use information about you provided to us by third parties (such as credit reporting agencies or strategic alliances) in order to offer you their services and products, to improve our own services, or to evaluate your eligibility for our services.
Applicable only to U.S. residentsTilson's websites are designed for and intended only for the use of client companies, including their employees and family members located within the United States and who are U.S. citizens or are residents of the United States. All other users are not authorized to access Tilson's websites.
Not a Child's websiteTilson does not deliberately solicit data from children and we do not knowingly market to children.
Tilson employees and privacyTilson trains all Tilson employees about the importance of privacy. It is Tilson's policy to give access to your information only to those employees who require it to carry out the responsibilities of their jobs.
More InformationIf you have any questions about this Privacy & Legal Policy, please write to:
Privacy Officer Tilson, Inc.
1530 American Way, Suite 200
Greenwood, Indiana 46143
Telephone: 317-885-3838 or 800-276-3976